Richmond IT Support

Office 365 Data Residency Canada

Microsoft announced the availability of a new Office 365 data center region in Canada this May. Canadian organizations now have the option to move their Office 365 core data (Exchange Online, SharePoint Online, etc) back to Canada.  This option is available until October 31, 2016. Simply send the request from your Office 365 portal. Here are the steps and we have done this for all of our Office 365 clients.

Login Office 365 portal as global admin | Settings | Organization Profile | Data Residency Options | Edit | Switch to Yes and save.

Office 365 Data Residency CanadaThen Microsoft will look after the rest. The data move process will be completed by Nov 1, 2018. This process will be running in the back end with minimal impact. Once it is done, Microsoft will post a message on the 365 portal.

An existing Office 365 Tenant Migration?

Keeping Office 365 data residency in Canada is always our first option if we can choose for our clients.  10 years ago, Canada enacted rigid privacy laws that are compliant with the privacy laws in the European Union. Canadian and European companies that host in the United States may be breaking the law. If private information is not adequately protected.

The same is true if private information is subject to American laws like the Patriot Act by hosting this information in the U.S.  As a result, hosting in Canada means private information is more effectively and consistently safeguarded legally than it would be in the United States.